Get all the forms ready!

For Questions Or Feedback About The Contents Of This Manual, Please Do Not Hesitate To Contact Jessica Herdsman

Step 5

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Trade Show Dates & Hours

Tuesday October 22nd
11:00am – 4:30pm

Wednesday October 23rd
11:00am – 4:00pm

When are the move-in and move-out dates?

Move-In Dates & Times

Sunday, October 20th
8:00am – 5:00pm
Monday, October 21st
8:00am – 2:00pm

Move-Out Dates & Times

Wednesday, October 23rd
8:00am – 5:00pm
Thursday, October 24th
8:00am – 11:00am

The show floor must be completely vacated by Thursday, October 24th at 12 PM. Any questions regarding the move-in/move-out process may be directed to Leslie Bishop from Lange Transportation and Storage at

What is Included in my booth?

Each booth will have the following:

  • 8’ high black back drape
  • 3’ high black side drape
  • Free complimentary listing in the official printed Show Directory
  • Exhibitor E-News Updates
  • 5 Complimentary exhibitor badges for your staff (per 100 sq. ft.)
  • 6 Complimentary Retailer VIP trade show badges
  • Material handling from dock to booth (and return)
  • Removal, storage, and return of exhibit crates
  • 24 Hour professional security
  • Complimentary ice
  • Access to wash stations


Carpeting is NOT included with a standard booth space. Please make necessary arrangements to ensure your exhibit space has flooring as this is a requirement as per show management exhibit regulations listed in the space application. Exhibitors that do not have carpet/ full floor covering for the entirety of their booth will be barred from participating in Grocery Innovations Canada 2019.

*Please Note Carpet/ Floor Covering for your entire booth is MANDATORY. Exhibitors can bring in their own carpet or flooring. If you would like to rent carpet please click the link below to access the Stronco Design Order Form:

How do I register my booth personnel’s exhibitor badges?

Exhibitor badges can be pre-registered online via the registration link here:

The password will be the company postal code provided on the submitted space application.

If you have any issues with registration please reach out to or 416-780-9825 x212

Can I sample food/ beverages? How many samples should I bring?

Yes, you can sample food/ beverage products at GIC. Please ensure that you fill out the food sampling form and send it to:

We suggest bringing between 2,500 – 3,000 samples per day.

Booth Rules & Regulations

Please refer to the guidelines for restrictions on exhibit design specific to each booth type. It is mandatory for all exhibitors to complete and submit the Exhibit Design Form (found in the Exhibitor Manual) to receive approval from show management prior to the show. Show management reserves the right to allow exceptions upon their discretion.

If you have any questions, please contact Jessica Herdsman –

Exhibit Design Form located under Step 3 on the exhibitor manual – to be returned to

Booth Rules & Regulations

Where can I find my exhibitor services order forms and all other exhibitor information?

All exhibitor information and order forms can be found in the Exhibitor Manual. Make sure to send in all mandatory forms as soon as possible to ensure you are completely ready for show time!

Exhibitor Manual:

Essential Show Information:

Show Suppliers:


Any inquiries related to logistics and exhibitor services, please contact Jessica Herdsman at or (416) 492 – 5982.

Do I need insurance as an exhibitor?

Yes, as an exhibitor participating in the show you must have adequate liability insurance with a minimum $2,000,000 limit to protect yourself, fellow exhibitors, attendees and the show organizers. There are two ways to arrange for the required insurance:


  • Single event insurance
    1. CFIG has appointed Brokers Trust as the recommended insurance contractor for exhibitors.
    2. Order directly at and search for Grocery Innovations Canada 2019
  • Your own insurance
    1. Request a Certificate of Insurance with the following requirements below:
      1. Canadian Federation of Independent Grocers listed as an additional insured
      2. Dates: October 19-24, 2019 (includes move-in/move-out dates)
  • Comprehensive General Liability of $2,000,000
  1. Bodily Injury and Property Management Liability subject to a maximum $1,000 deductible
  2. Products and completed operations liability
  3. Contingent Employers Liability
  • Broad form Property Damage
  • Cross Liability Clause
  1. Severability of Interest Clause
  1. Once all requirements above have been met, please scan and e-mail a copy of your Certificate of Insurance to John Neo at or fax the certificate to John’s attention at 905.760.2260.

Can I rent cold storage to keep my products refrigerated/frozen?

Yes, we will have refrigeration and freezer containers on-site. Please fill out the form below and indicate the amount of refrigerated space or freezer space required.

Cold Storage Form:

What is the ‘Top 10 in Grocery’ and how can I be part of it?

The Top 10 in Grocery awards will be bestowed to the exhibitors voted as the most innovative of the show by an esteemed panel of judges. Products selected will be featured in a separate showcase and will gain an extraordinary amount of additional media exposure!

In order to be considered as one of the Top 10 in Grocery products at Grocery Innovations Canada, you must have a spot in the highly visible New Product Showcase area by the Main Entrance.


Please contact Rolster Taylor at or (416) 492 – 4878 to reserve a spot today; limited spaces available. Fill out the New Product Showcase form below and send the completed version to or fax it in at (416) 492 – 2347. Be amongst one of the first companies to be seen by retailers before they enter the show floor!


New Product Showcase Form: